Pharos Center Meeting Space Reservation Form

Thank you for your interest in the Pharos Center Meeting Space. Before we approve your reservation, we need to know a little more about your organization and your event.


If you are experiencing technical difficulties with this reservation form, clear your answers using the button in the top right and then make a new reservation. If that doesn't work, please contact

Paying Organization

Name of Organization Paying for Event
 Unless prior arrangements have been made with the Pharos Center, this must be the same as the organization putting on the event.
Your Name
Your Title/Position in the Organization
Your Mailing Address at Your Organization
Your Phone Number at Your Organization
 We may call you at this number if we have any questions.
Alternate Phone Number
 This is optional.
Your Email at Your Organization
 This is where we will send the invoice for the reservation.
I agree to the Pharos Center Meeting Space Usage Policies on behalf of my organization.
I have the authority to make this reservation and to agree to these policies on behalf of my organization.
I acknowledge that by checking the two boxes above, I am agreeing to take personal responsibility on behalf of my organization for any additional fees that may be incurred and for any damage that may be caused by my event .

Hosting Organization

What is the name of the organization hosting the event?
 Unless prior arrangements have been made with the Pharos Center, this must be the same as the paying organization.
Which of the following best describes the host organization?
501(c)(3) Nonprofit Organization
Other 501(c) Nonprofit Organization
Public sector organization or government department
School or education-related program not convened by for-profit organization
Unincorporated Organization
For-profit business
Political campaign or political advocacy organization
If the host organization is a 501(c)(3) organization, please upload a copy of its IRS determination letter showing its non-profit status. (If you have already uploaded this file for a prior reservation, or are not representing a 501(c)(3) organization, you may skip this step.)
 Accepted file types are pdf, jpg, and png.

Event Details

What name should we use for your meeting on our events calendar?
When do you want your reservation to start? (You cannot start setup for your event until this time.)
 If you used the arrows to select your time, please double-check your date before you continue.
How many hours would you like to reserve the room(s) for?

 Minimum two hours required. Be sure to account for set-up/cleanup time (minimum half-hour recommended for each).
Which of the main rooms would you like to reserve?
Only the Community Room
Only the Board Room
Both Rooms (Connected into a single large room)
Both Rooms (Separated)
Would you also like to reserve the staging kitchen for $10/hr.?
  • Yes
  • No
Expected Number of Attendees

Will your event include alcoholic beverages?
  • Yes
  • No
 Only beer and wine are allowed. Alcoholic beverages are not allowed during normal business hours.

Contact Info

Day of Event Primary Contact
Day of Event Contact Phone Number